Student Groups

Student Groups can come to the Business Office with questions regarding Funding, FOAPALs, Transfers and Sponsorship.  We encourage student groups to contact the Business Office ASAP if they receive approval for funding.

Return to Financials page

Did your Student Group receive funding?

Contact the Business Office with the following information ASAP.  It takes time to process funding transfers and thus the sooner we are notified, the sooner you will be able to access these funds.

 

Information to be provided:

1. What is the name & contact information of your Student Group?

2. What faculty are you affiliated with?

3. Who is giving your group funding? (Contact information is very helpful.)

4. What is the dollar amount of funding being promised? 

Do you need to be reimbursed for a purchase you made for your Student Group?

If you have made a purchase on behalf of your Student Group, you will need to be reimbursed.  This process involves two steps.

One, Payee Setup

Two, Reimbursement

 

1. Payee Setup 204 Form

The Payee Setup 204 Form is required to receive reimbursement through the University.  Direct Deposit does NOT mean you will be able to receive reimbursement.  You must fill out a Payee Setup 204 Form to be reimbursed.  If you are unsure whether or not you have filled out a Payee Setup 204 Form in the past, you may contact Denise Goss at the Business Office to verify your status. 

Payee Setup 204 Form download

 

2. Purchase type: Travel / Entertainment / Other Non Services  

Depending on the type of purchase you made on behalf of your group you will need to fill out the following forms.

 

a. Travel 

If you have made travel related expenses on behalf of your Student Group, you will need to fill out a Post Travel Form and submit it with the proper receipts to the Business Office.  For information about filling out Post Travel Forms, go to the Reimbursement and Travel (TAR, Post Travel) page of the Business Office website. 

Post Travel Expense Form download

 

b. Entertainment

If you have made entertainment related purchases on behalf of your Student Group, you will need to fill out an Entertainment Reimbursement Form (ERF) and submit it to the Business Office.  For information about filling out ERFs, go to the Entertainment (ERF & ERA) page of the Business Office website. 

Entertainment Reimbursement Form (ERF) download

 

c. Other Non Services

If you have made non service purchase on behalf of your Student Group, you will need to fill out a Direct Payment Form and submit it to the Business Office.  For information about filling out Direct Payment Forms, go to the Direct Payment page of the Business Office website.

Direct Payment Form download

 

( How to download UCSC pdfs: Select link provided. This will open the form in a new window. // Click the download button on the top of the new page. // Find file on your computer and right click. // Select “Open With” // Select “Adobe Acrobat” )