Contact the Business Office with the following information ASAP. It takes time to process funding transfers and thus the sooner we are notified, the sooner you will be able to access these funds.
Information to be provided:
1. What is the name & contact information of your Student Group?
2. What faculty are you affiliated with?
3. Who is giving your group funding? (Contact information is very helpful.)
4. What is the dollar amount of funding being promised?
If you have made a purchase on behalf of your Student Group, you will need to be reimbursed. This process involves two steps.
One, Payee Setup
1. Payee Setup 204 Form
The Payee Setup 204 Form is required to receive reimbursement through the University. Direct Deposit does NOT mean you will be able to receive reimbursement. You must fill out a Payee Setup 204 Form to be reimbursed. If you are unsure whether or not you have filled out a Payee Setup 204 Form in the past, you may contact Denise Goss at the Business Office to verify your status.
2. Purchase type: Travel / Entertainment / Other Non Services
Depending on the type of purchase you made on behalf of your group you will need to fill out the following forms.
If you have made travel related expenses on behalf of your Student Group, you will need to fill out a Post Travel Form and submit it with the proper receipts to the Business Office. For information about filling out Post Travel Forms, go to the Reimbursement and Travel (TAR, Post Travel) page of the Business Office website.
If you have made entertainment related purchases on behalf of your Student Group, you will need to fill out an Entertainment Reimbursement Form (ERF) and submit it to the Business Office. For information about filling out ERFs, go to the Entertainment (ERF & ERA) page of the Business Office website.
c. Other Non Services
If you have made non service purchase on behalf of your Student Group, you will need to fill out a Direct Payment Form and submit it to the Business Office. For information about filling out Direct Payment Forms, go to the Direct Payment page of the Business Office website.
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